Quote generator
Free PDF quote and estimate generator for freelancers, contractors, and agencies. Draft a clean quote with line items, tax, optional discount, an acceptance signature block, and a valid-until date — download a printable PDF with no sign-up and no watermark.
Your business
Bill to
Quote details
Line items
Notes & footer
How to use quote generator
- 01Pick a template
Minimal, Classic, or Modern. Matches the invoice and receipt tools so the paper trail looks cohesive.
- 02Add your business details
Name, email, address, optional tax ID, and logo. Saved locally for reuse.
- 03Add the prospect's details
Prospect or client name, email, and address — what you'd put on a proposal cover page.
- 04Set quote number and validity date
A default QT-YY-0001 number and a 30-day valid-until are filled in. Edit both.
- 05Build the line items
Scope, quantity, unit price, and optional tax per line. Use the notes field for assumptions or exclusions.
- 06Download and send
The PDF includes an acceptance signature block. When signed and returned, flip it into an invoice using the companion invoice tool.
Examples
Frequently asked questions
What's the difference between a quote and an estimate?
A quote is a firm price commitment; an estimate is a best-guess that may change once work begins. This tool works for both — the document layout is identical; the language in your notes field is what sets expectations.
Do I need a signature block on a quote?
Not legally, but a signature block is common practice for anything above a few hundred dollars — a signed quote becomes a simple contract of engagement. This tool includes one by default.
How long should a quote be valid?
30 days is standard. Short-validity quotes (7–14 days) are common when material or labor costs are volatile. The valid-until date is shown prominently on the PDF so there's no ambiguity.
Can I turn an approved quote into an invoice?
Yes. Reuse your business and client details in the invoice tool; copy the line items across. The document number prefix changes from QT to INV — otherwise the paperwork looks identical to your client.
Is any data uploaded?
No. Everything stays in your browser — drafts, business details, logo. PDF rendering is local.
Last updated . Built by Tooligan.